Terms and conditions

Submission of abstracts and registration for the SIBECOL/AIL 2022 meeting indicates your consent for the abstract to be available within the meeting literature (electronic and in print). Also consent is given for pictures or sound recorded during meeting to be available on the meeting website.

By participating in the SIBECOL/AIL 2022 you are also acknowledging the meeting guidelines specified for presenters and moderators as well the code of conduct of the meeting that will be available in the meeting website.

 Privacy policy

This privacy policy sets out how the organizing committee of the SIBECOL/AIL 2022 meeting uses and protects any information that you (data subjects) give to when you use this website.

The organizing committee of the SIBECOL/AIL 2022 meeting will ensure that your privacy is protected according to the General Data Protection Regulations (GDPR), EU Regulation nº 2016/679, of the 27th of April 2016. Should you be asked to provide certain information by which you can be identified when using this website, then it will be used in accordance with this privacy statement.

The organizing committee of the SIBECOL/AIL 2022 meeting reserves the right, at any time, to make adjustments or updates to this Privacy Policy and those changes shall be published. This policy is effective from 14 February 2022.

The organizing committee of the SIBECOL/AIL 2022 meeting can collect personal data in various ways:

During your abstract submission, registration and use of the website

Via nominations (e.g., for awards) by colleagues

Through the use of cookies

2.1 Personal data
Personal data means any information relating to an identified or identifiable natural person, both directly and indirectly. organizing committee of the SIBECOL/AIL 2022 meeting may collect personal data for the following purposes:
To deal with abstract submission
To register you for the meeting or workshop, social activity
To notify you about your abstract submission
To survey your satisfaction as a member or meeting participant
To notify you of an award
To analyse trends (e.g. meeting attendance, gender balance, etc.)

Personal data (basic and extended information) can include:
First, middle and last names
Email address
Personal contact information (Address, City, Postal code, Country/region, Telephone)
Professional contact information (Organization, Department, Position, address, contacts)
Education and expertise information (Sector of employment, Student/non-student status, Education, Experience, Professional expertise)
Membership information (full/student membership of societies associated with the meeting)
Payment information (Credit card name, Credit card type, Credit card number, Credit card expiration date, Bank account number)
Certificates (student proofs, diplomas or membership proof)
Other personal information (Picture, Place of birth, Date of birth, diet requirements)

2.2 Purpose of Processing of personal data
the organizing committee shall use the personal data received from data subjects solely for the following purposes:
To manage your abstract submission, review, and selection or rejection
To manage meeting registration, workshop registration and access to services related to the meeting registration
To periodically inform on the meeting program, to communicate with data subjects about the scientific programme and the scheduling of presentations.
For internal record keeping and to improve services (e.g. catering, child care, social activities during the meeting)
For recording participation, surveys and analysing trends- with personal data processed in an anonymized way
To manage your nomination and review your qualifications along the list of criteria that apply to the awards
To communicate with the award recipients about the outcome and follow-up actions

2.3 Entity responsible for data processing and confidentiality
The entity responsible for data collection and processing is the organizing committee of the AIL/SIBECOL_22. Collected data shall be used in accordance with the purposes determined at the time of collection or for the compliance of legal obligations. Collected data shall be processed in a confidential manner and can be accessed by a restricted number of workers/collaborators of the organizing committee of the SIBECOL/AIL 2022 meeting within the limits applicable. When personal data is processed for purposes other than those for which they were initially collected, explicit consent for that further processing shall be requested in accordance with the legislation in force. The organizing committee of the SIBECOL/AIL 2022 meeting will not sell, rent, distribute, or otherwise make participant’s personal data commercially available to third parties.

2.4 Data storage period
If there are no specific legal requirements, the organizing committee of the SIBECOL/AIL 2022 meeting will store and process participant’s personal data for a period of time necessary to fulfil the purposes for which data were collected, after which data shall be deleted.

2.5 Rights of data subjects
The organizing committee of the SIBECOL/AIL 2022 meeting shall ensure that data subjects have the right to access, update, limit processing, rectify or erase their personal data, within the limits of the legislation in force, upon a written request made to sibecol-ail-meeting2022@ua.pt. If data subjects believe that any information is incorrect or incomplete, please email the organizing committee of the SIBECOL/AIL 2022 meeting as soon as possible, at the above address, to correct any information found to be incorrect. Data subjects have the right to withdraw at all times, the permission given to the organizing committee of the SIBECOL/AIL 2022 meeting to use personal data.

2.6 Use of cookies
The meeting website uses cookies (small text files) that are stored on participant’s end devices which allow to understand whether or not you agree to the use of cookies or are logged in. Personal data shall not be collected through functional and analytical cookies and be transferred securely. Third-party cookies are not managed by our system so they may have their own cookies and privacy policy. Under no circumstances will our system send any personal data intentionally to external services. Please check your browser settings on how to block or disable cookies

2.7 Contacts
Please contact us if you have any questions regarding the privacy policy of the SIBECOL/AIL 2022 meeting
CESAM – Universidade de Aveiro
Campus Universitário de Santiago
3810-193 Aveiro, Portugal
Tel: (+351) 234 372 594 (Ext: 25001)
Organizing Committee: sibecol-ail-meeting2022@ua.pt